Human Resources Assistant
Job Description
- Assist the HR manager in Los Angeles with various HR tasks and projects, ensuring smooth departmental operations.
- Correspond with candidates to schedule interviews, considering different time zones, and send meeting invitations to interviewers.
- Facilitate and proctor tests as part of the interview process, ensuring a fair and standardized evaluation.
- Manage the intake and processing of career applications.
- Record and maintain candidate information in the database, keeping records up-to-date and organized.
- Update and maintain employee information in the employee management system.
- Check employee timesheet entries, following up with individuals in different countries and regions.
- Follow up with employees regarding due dates and required actions, facilitating effective communication across various time zones.
- Coordinate HR-related meetings, including scheduling, sending invitations, and ensuring logistical details are addressed.
- Provide overall administrative support to the HR department, contributing to the efficiency and effectiveness of HR processes within the firm.
- Update and conduct initial analysis of HR and labor law related regulations
Qualifications
- Japanese and English bilingual (both business level or higher)
- Must be legally authorized to work in the US without the need for employer sponsorship, now or at any time in the future
- College degree preferred
- Minimum of 3 years’ work of relevant experience
- Strong interpersonal and critical thinking skills
- Advanced computer skills – MS Word, Excel, PowerPoint, Outlook
- Excellent organizational skills, follow-through skills, and attention to detail
- Ability to communicate effectively and professionally with all stakeholders
- Ability to perform multiple tasks under deadline
- Ability to schedule and setup meetings and interviews with participants in different time zones
- Ability to acquire knowledge of organization’s policies and procedures