Human Resources Assistant

Human Resources Assistant

Job Description

  • Assist the HR manager in Los Angeles with various HR tasks and projects, ensuring smooth departmental operations.
  • Correspond with candidates to schedule interviews, considering different time zones, and send meeting invitations to interviewers.
  • Facilitate and proctor tests as part of the interview process, ensuring a fair and standardized evaluation.
  • Manage the intake and processing of career applications.
  • Record and maintain candidate information in the database, keeping records up-to-date and organized.
  • Update and maintain employee information in the employee management system.
  • Check employee timesheet entries, following up with individuals in different countries and regions.
  • Follow up with employees regarding due dates and required actions, facilitating effective communication across various time zones.
  • Coordinate HR-related meetings, including scheduling, sending invitations, and ensuring logistical details are addressed.
  • Provide overall administrative support to the HR department, contributing to the efficiency and effectiveness of HR processes within the firm.
  • Update and conduct initial analysis of HR and labor law related regulations


  • Japanese and English bilingual (both business level or higher)
  • Must be legally authorized to work in the US without the need for employer sponsorship, now or at any time in the future
  • College degree preferred
  • Minimum of 3 years’ work of relevant experience
  • Strong interpersonal and critical thinking skills
  • Advanced computer skills – MS Word, Excel, PowerPoint, Outlook
  • Excellent organizational skills, follow-through skills, and attention to detail
  • Ability to communicate effectively and professionally with all stakeholders
  • Ability to perform multiple tasks under deadline
  • Ability to schedule and setup meetings and interviews with participants in different time zones
  • Ability to acquire knowledge of organization’s policies and procedures


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