Operations Assistant, Corporate Operations

Position Summary

Perform administrative, reconciliation and client service duties, including record-keeping and reporting utilizing software programs and specialized operations systems.

Essential Duties/Function:

  • Confirm all daily trades; resolve any discrepancy with the counterparties; confirm all aspects of trades via various sources and ensure prior day settlement.
  • Perform daily collateral management of TBA in accordance with MSFTA including exposure review, collateral valuation, monthly interest calculations, and communicating with counterparties for margin calls.
  • Reconcile cash balances between the internal accounting system and custodian banks.
  • Check daily price and enter daily rates and benchmarks in the accounting system.
  • Monitor and check any irregularities for funds’ daily and monthly performance reports.
  • Check position reconciliations between internal systems and custodian banks and investigate any discrepancies.
  • Prepare proxy, corporate action, and class action notices for the front office.
  • Verify future variation margin statements.
  • Generate internal notices and reports; distribute to relevant parties.
  • Prepare reports for counterparties and clients.
  • Participate in special projects assigned by Supervisor or Department Head.
  • Support all system requirements for the Operations Team.
  • Communicating with Japanese counterparts and affiliates.
  • Miscellaneous duties as assigned.

Experience/Qualifications

  • Bachelor’s degree in Finance, Accounting, Economics, or equivalent work experience.
  • 2-3 years of experience in a buy-side asset management, or equivalent sell- side experience in trade confirmations, settlements, and collateral operations.
  • Strong knowledge of domestic and global Fixed Income required. Equity securities/instruments knowledge helpful.
  • Strong skills and knowledge of Microsoft Excel and Word.
  • Familiarity with CTM for trade matching and settlement.
  • Knowledge or Ability to work with portfolio accounting systems (e.g. Eagle Investment Systems) and order management systems (e.g. Bloomberg AIM)
  • Ability to work 9:00am – 5:30PM, with flexibility to work overtime as needed.
  • Ability to work in a team environment and effectively interact with all levels of the organization.
  • Excellent communication and organizational skills with strong attention to detail.
  • Works well in a fast-paced environment: ability to prioritize, perform with high accuracy, and meet tight deadlines.
  • Japanese fluency is a plus but not required

An understanding of funds’ guidelines is a plus.

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