Executive Assistant to CEO – Japanese Bilingual

Job description

We are Japanese bilingual recruiting agency in New York.

Our client, major Japanese asset management firm, is looking for Executive Assistant.

Position Summary

Provide high-level administrative support to the Regional CEO, CEO and Executive Vice President; serve as liaison between other Regional CEOs, key executives and employees. Support Executive Vice President and Vice President with accounting, financial and administrative duties.

Essential Duties/Function:

• Welcome visitors, review correspondence, arrange company dinners and other corporate functions, respond to questions and meeting requests directed to Regional CEO and employees. • Arrange corporate travel and meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations; manage and maintain schedules of Regional CEO and employees.

• Perform accounting, financial, and administrative tasks, assist in scheduling of and preparation for meetings, and perform other general office duties such as ordering supplies and maintaining records and management systems.

• Read incoming e-mails, letters and message memos and respond to them as a secretary, sharing the contents with appropriate parties, depending on their importance; file and retrieve corporate documents, records, and reports.

• Miscellaneous duties as assigned.


• At least five years of Executive Secretary/Administrative experience; previous work experience in a global organization preferred.

• Bachelor’s degree in Business Administration, Accounting, Finance, or related discipline desirable. • Proficiency in Microsoft Office software.

• Excellent communication skills (including via phone, e-mail, and in person); ability to independently compose correspondence.

• Proficiency in Japanese and English required.

• A professional and flexible team player with strong attention to detail and sound judgment; excellent interpersonal skills and strong attention to detail and accuracy.

• Organized and able to follow up on multiple tasks without direction; must maintain confidentiality and discretion.

Job Type: Full-time

Pay: $75,000.00 – $85,000.00 per year


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