Position Summary:
As an assistant of COO, oversee and manage the accounting and administrative processes, including control systems, transaction-processing operations, and updating policies and procedures.
Essential Duties/Function:
• Oversee accounting and administration areas (“the team”); propose necessary changes or modification of the team structure and departmental initiatives to COO.
• Evaluate team members’ performance as an initial appraiser and propose the result of evaluation to COO; identify training and development needs and recommend solutions to improve workflows, team effectiveness and departmental efficiency.
• Monitor administrative function; recommend process and system improvements, automation opportunities, cost saving and customer service initiatives; liaise with vendors and external service providers. • Prepare, oversee and review all monthly closing activity, including creation of financial statements, fund activity accounting and internal reporting.
• Prepare for external audits, compile supporting schedules and respond to auditor inquiries concerning finances; maintain complete and accurate accounting records.
• Monitor and manage cash flow and balance sheet to optimize the company’s financial position. • Research, prepare and submit the annual budget, monitor expenditures, identify variances and implement corrective actions.
• Collect, interpret and report financial data, compile forecasts that best support strategic plans. • Develop and maintain a documented process of accounting policies and procedures; assure internal rules are met and contingencies in place for payments and cash management; manage accounting and financial systems.
• Reconcile general ledger accounts and monthly bank statements; ensure proper cash reconciliations, related party transactions and quarterly service fee calculations.
• Assist in the filing of corporate tax returns; prepare various annual tax statements; provide assistance with individual tax filings for expatriate staff.
• Collaborate with the accounting team, regarding financial reporting and internal reporting. • Supervise its team members work in accounting and tax and give instructions to its team members and re assign tasks for smooth operation.
• Miscellaneous duties as assigned.
Experience/Qualifications:
• Bachelor’s degree in Accounting, a concentration in Financial Accounting preferred.
• CPA preferred.
• Previous experience working in an international company.
• Japanese bilingual preferred.
• At least 10 years of experience with progressive responsibility; thorough knowledge of generally accepted accounting principles or international financial reporting standards.
• Ability to clearly convey financial statistics and technical terminology.
• Proficiency in computer applications that offer support in financial reporting and spreadsheets. • Strong leadership, communication, organizational and follow-up skills. • A proactive, hands-on strategic thinker who can partner with management on all financial matters.