AVP, Assistant Manager of Finance and Administration

Position Summary: As an assistant to the Director of Finance and Administration, oversee and take responsibility for managing the accounting and administration processes, including control systems, transaction-processing operations, and policies and procedures.

Essential Duties/Function:
• Oversee accounting and administration areas (“the team”); propose necessary changes or modification of the team structure and departmental initiatives to Director of Finance and Administration.
• Supervise activities of administrative staff; accounting and approval of personnel-related expenses, including employee benefits and payroll costs.
• Monitor administrative function; recommend process and system improvements, automation opportunities, cost saving and customer service initiatives; liaise with vendors and external service providers.
• Oversee and review all monthly closing activity, including creation of financial statements, fund activity accounting and internal reporting.
• Evaluate the team members’ performance as an initial appraiser and propose the result of evaluation to Director of Finance and Administration; identify training and development needs and recommend solutions to
improve workflows, team effectiveness and departmental efficiency.
• Prepare for external audits, compile supporting schedules and respond to auditor inquiries concerning finances; maintain complete and accurate accounting records.
• Collect, interpret and report financial data; compile forecasts that best support strategic plans.
• Develop and maintain a documented process of accounting policies and procedures; assure internal rules are met and contingencies in place for payments and cash management; manage accounting and financial
• Oversee the staff accountant in the preparation and submission of the annual budget, monitor expenditures, identify variances and implement corrective actions.
• Reconcile general ledger accounts and monthly bank statements; ensure proper cash reconciliations, related party transactions and quarterly service fee calculations.
• Assist in the filing of corporate tax returns; prepare various annual tax statements.
• Miscellaneous duties as assigned.

• Bachelor’s degree in Accounting, a concentration in Financial Accounting preferred.
• At least 5 – 7 years of experience within a financial role with previous experience working in a Japanese company; thorough knowledge of generally accepted accounting principles or international financial reporting standards.
• Ability to speak, read and write fluently in English and Japanese
• Ability to clearly convey financial statistics and technical terminology.
• Proficiency in computer applications that offer support in financial reporting and spreadsheets.
• Strong leadership, communication, organizational and follow-up skills.
• A proactive, hands-on strategic thinker who can partner with management on all financial matters.
• CPA preferred.


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