Administration Coordinator

POSITION SUMMARY:

Responsible for administrative management of Concur Expense and Corporate Credit Card Program with Manager; including provide all staff with the instructions of Concur and Corporate Card usage allocation.

Responsible for general accounting of the team; general expense payments, record keeping and filing,  various administrative duties for business travel, BizConnect (company’s intranet), and donations.

ESSENTIAL JOB DUTIES:

  • Concur administration – Expense Pay cash reimbursement; reconciliation, and posting accounting information to MAIN21 (the company’s accounting system)
  • Concur & Corporate Credit Card reconciliation – Corporate Card Invoice Payments including other Group Companies , and Corporate Card expenses posting to MAIN21.
  • Help and give Concur instructions to employees in English and in Japanese
  • Administrative operation of corporate credit card program
  • Support Department Manager with travel management
  • Assist the Team with special projects

MINIMUM EDUCATION REQUIREMENTS:

Undergraduate degree

MINIMUM EXPERIENCE AND CAPABILITY REQUIREMENTS:

  • Proficient in MS Word and Excel, knowledge of general accounting, good customer service skills
  • Detail oriented with analytical ability
  • Must be able to work independently and be a self-starter
  • Must have the ability to work in a multi-cultural environment
  • Must be able to operate in a multi-task environment
  • Must have accounting skills or good mathematical sense
  • Proficient in Japanese: assist rotating staff with Concur and Corporate Card, review Japanese Corporate Card receipts, read and translate company applications  or other Japanese  documents as needed; liaison with Japanese travel vendor representatives such as airlines.

JOB-RELATED CERTIFICATION: None                     

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